Bring your own

Your reference form. Our platform.

Already have a reference form your team trusts? Send it to us. We turn it into a branded digital reference on ReferenceExpert, test it with you and run it for you. Same questions, a far better process.

Send us your form See an example
Why bring your own

Keep what works. Lose the paperwork.

Your questions often reflect hard-won policy, regulation or sector knowledge. You should not have to throw them away to go digital.

Your questions, your wording

We keep your questions, scales and sign-off wording, so your references stay consistent with your policy.

A better experience for referees

Your form becomes a clean, mobile-friendly questionnaire with sensible logic, instead of a document to print, scan and send back.

A report that reads like yours

Answers come back in a report laid out the way your team likes to read and file them.

How it works

We build it. You approve it.

You send the form and sign it off. We do the building in between.

  1. 1
    You

    Send us your form

    A PDF, a Word file, a scan or pasted text. Any format is fine.

  2. 2
    ReferenceExpert

    We build it

    Questions, scales, conditional logic, your branding and your report layout.

  3. 3
    You

    You approve a live preview

    Try it as a referee would. Ask for changes until it is right.

  4. 4
    You and your referees

    Go live

    Use it like any other reference, with tracking, reminders and reports included.

Example

From paper form to finished report

Here is how a typical employment reference form changes shape. Every name below is fictional.

1What you send us
2What your referee sees
Reference for Alex MorganNorthgate Logistics asks you
Reliability and attendance
Quality of work
Any disciplinary action in the last 24 months?
Would you re-employ Alex?

Illustrative example. Choose Yes on the disciplinary question to see the follow-up appear.

3What you get back
Illustrative example

Reference for Alex Morgan

Referee: Sam Patel, Operations DirectorNorthgate LogisticsCompleted on phone

Employment details

Dates
March 2021 to June 2025
Job title
Night shift supervisor
Candidate said
March 2021 to June 2025 (matches)

Ratings

ReliabilityExcellent
Quality of workGood

Signals

Strength
Reliability rated excellent.
Clear
No disciplinary action reported in the last 24 months.
Strength
Referee would re-employ.

Referee comment

“Alex ran our night shift with calm and care. I would hire them again tomorrow.”

Illustrative example with fictional people. Your report layout is agreed with you.

Good to know

Common questions

What can I send you?

Anything that shows your questions: a PDF, a Word document, a scan, a photo or text pasted into an email. If a question has special wording or rules, tell us and we will keep them.

Will you change my questions?

Not unless you ask us to. We may suggest small improvements, such as clearer answer options, but nothing changes without your say-so.

Can the form include my branding?

Yes. We apply your logo and colours so referees see your organisation, not ours.

How much does it cost?

Bringing your own form uses the same pay-per-reference pricing as everything else. Building and customising your form is quoted separately once we have seen it. See pricing.

How long does the build take?

We will give you a timeline once we have seen your form. Simple forms are quick. Complex ones with lots of conditional logic take longer.

Send us your form and we will take it from there

Tell us what you use today. We will come back with a plan, a timeline and a live preview to try.

Start your free trial Book a demo